From inquiry to dispatch: how a sourcing order runs
Four decision points stand between a first inquiry and a dispatched order. Knowing them in advance tells you what information to send, what you will get back, and where you can still change your mind.
Every requirement is different. These are the decision points a buyer can expect before committing to an order.
The four steps
- Step 1
Define the requirement
Send the drawing or specification, material, quantity, required standards, destination and target timing.
- Step 2
Review supply fit
We clarify open points and assess suitable supplier options, manufacturability and documentation needs.
- Step 3
Agree the commercial basis
You receive a scoped quotation covering product, quantity, lead time, packing and agreed trade terms.
- Step 4
Coordinate the order
After confirmation, milestones, available quality records and dispatch documentation are coordinated against the order.
One clear RFQ path across markets and time zones.
Plain English
Specific language, readable on mobile, with no inflated market-leader claims.
Country-aware
The buyer’s destination is captured early so standards, documents and logistics can be discussed.
Buyer-controlled
No instant commitment; the quotation is based on the agreed specification and commercial scope.
What gets recorded in the quotation.
A quotation from Altosa states the scope it covers, so both sides are agreeing to the same thing:
- Product description against your drawing or specification
- Quantity and any minimum order quantity that applies
- Lead time from order confirmation
- Packing method
- Payment basis
- The applicable Incoterms® 2020 rule and the named place it refers to
Incoterms® 2020 rules describe delivery terms only. They are not a substitute for a contract, quality agreement, payment terms, product compliance or legal advice.